Event Planning

Types of Events

• Regular: Standard meetups (Het Textielhuis).
• Special: Themed events (Wizarding Exam, Casino Nights).
• Target Ratio: 1/3rd special events during the academic year.

Planning Timeline

• Big events: Plan 2 weeks ahead.
• Regular special events: Plan 1 week ahead.

Event Roles

• Venturer: The main contact point and person responsible for the event.
• Photographer: Takes photos and uploads usable ones to the Google Drive (filter them first!).
• Volunteer: Recruited per event.

Planning Checklist

• Assign a Venturer
• Create #admin-forum post
• Create Discord Event
• Post to Website: All special events (excluding “Open Game Nights”) must be added via TinaCMS.
  • Note: If you don’t have the login, ask in the #admin-channel.
• Post to Instagram & Facebook
• Check Legal Requirements
• Arrangements with Third Parties (Sponsors, etc.)